• Department: Administration
• Reports to: DBS Head of Corporate Services
• Office Location: Doha British School
• Working Days: Sunday – Thursday
• Hours of Work: 7:00am-3:00pm 

Under direction of Head of Corporate Services perform a variety of administrative and secretarial duties to assist DBS academic staff. Plan, coordinate and organize office activities and coordinate flow of communication, correspondence and information in support of school operations. Promote and encourage further growth and development of DBS by advocating and nurturing the School culture. The role is a key middle management position and the incumbent must take personal responsibility for the standard of performance of themselves and their staff.

Principal, Head of Corporate Services, Senior Leadership Team, Administration Staff

• Manage administrative team to deliver day-to-day administrative operations
• Act as administration point of contact for the school, greet visitors, ensure security processes are in place and followed, provide hospitality as appropriate
• Administer and coordinate student recruitment and assessment activities
• Maintain communication with pool of families awaiting admissions at all times
• Produce clear, concise and accurate information to support Senior Leaders in raising standards of performance in school (including strategic and operational data)
• Manage and maintain student data and records
• Oversee production of school reports and transcripts
• Respond to parents enquiries and complaints
• Manage examination processes by updating related policies, gathering information from teaching staff to ensure students’ examination entries are made correctly and on time, making amendments/withdrawals, invigilating and all other tasks related to exams administration
• Model appropriate behavior around children
• Maintain and up-to-date procedural manual for all administrative and procedural tasks
• Provide administrative support for organization of school trips and events
• Co-coordinate content for school publications including newsletters, reports, questionnaires and liaise with external parties as necessary
• All other administrative duties as assigned by Head of Corporate Services

• Excellent written and oral communication skills 
• Strong interpersonal skills
• Team leadership and motivation, ability to appraise, praise and develop people
• Polite telephone manner and discretion 
• Ability to develop and maintain effective working relationships with students, parents, teachers, the community and other administrative staff
• Ability to plan and organize
• Time management and task prioritization skills
• Ability to work independently and in a team-oriented, collaborative environment
• Knowledge of Microsoft Office suite, including Outlook, Word, Excel, PowerPoint and Project
• Proficiency in English required, ability to speak Arabic is advantage

• Diploma or foundation degree in Business Studies, Administration or Management

• Minimum of 2 years of work experience in educational/office/commercial environment